ROD

Disclaimer | Privacy

Notices

Attention: The Register of Deeds Office has opened

a Satellite Office at 230 Government Center Drive, Suite 180. Office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.

Attention: Land Record Recordings will continue to only be done at the Register of Deeds downtown location.

For more information please call 910-798-7712.

Services offered:

Birth, Death, Marriage and DD214 copies
Land Record Copies
Free Notarization
Administer Notary Oaths
Marriage License
Two Public Search stations

Notice: Beginning December 1, 2005 the law changed in NC that would allow for certain personal information to be redacted under guidelines set out in NCGS 132-1.10(f).

Some of the guidelines are as follows:

The request must be in writing, legibly signed by the requester or their power of attorney, delivered by mail, facsimile, electronic transmission, or delivered in person to the register specifying (1) the personal information to be redacted (2) the document containing the information re: book, page, instrument number, and (3)unique information that identifies the location within the document at which the information can be located. Only the identified personal information will be removed for the internet Website.

For the redaction form and more information on Session Law2005-414 the Identity Theft Protection Act please use the links below.

Redaction.PD

Session Law 2005-414.PDF

Notice: Credit and Debit cards are accepted in all departments with the exception of the Recording department.

ALERT: Important Notice!

The Register of Deeds Office is in the process of updating our recording software and website. We are currently still indexing under the old standards; once our software and website are updated it will support the use of the new NC Indexing Standards.

Please review the publications below that outline the new standards:

Please email any questions, concerns or issues to: rodsupport@nhcgov.com.
We will address these concerns and respond as soon as possible.

Notice: Fee Changes Effective Oct. 1,2011

Session Law 2011-296 (S 384) modifies the fees for recording instruments and simplifies their allocation to state accounts. For more information please see Land Records Bulletin 35 .

1. The fees for recording Instruments except deeds of trust and mortgages will be $26 for the first 15 pages and $4 each additional page.

2. Deeds of trust and mortgages will be $56 for the first 15 pages and $4 each additional page.

3. There will no longer be an additional fee for verification (currently $2.00)

4. Additional subsequent instrument index reference is $10 each on assignments only.

Recording

The Recording Department of the Register of Deeds office is located at 216 North Second Street in Room 4. The office is open from 8:00 a.m. until 5:00 p.m. The recording hours are 8:00 a.m. until 5:00 p.m. All documents presented for recording must meet the following standards:

Recording Standards

Vital Records

The Vital Records Department is located at 216 North Second Street in room 2 and 3. Their hours are 8:00 a.m. until 5:00 p.m., however Marriage licenses are not issued after 4:45 p.m. Please see pages on Marriage Licenses, Birth and Death certificates for more information. This office also files DD214's which are military discharges.

The mailing address for Vital Records and the Register of Deeds Dept. is:

New Hanover County Register of Deeds

216 North Second Street Wilmington, NC 28401

EMAIL Questions/Comments

Public Search

OFFICIAL PUBLIC RECORDS DISCLAIMER

The information on this Web Site is obtained from the New Hanover County computer systems which are maintained for the internal use of the County. The County relies upon this data for conduct of County business. The County makes no warranty, expressed or implied, concerning its accuracy and completeness and users are advised that their use of any County data is at their own risk. The County assumes no responsibility for any decision made or any actions taken by the user based upon information obtained from this Web Site. The user agrees that the County shall be held harmless from all actions, claims, damages or judgments arising out of the use of County data. Notice: The Register of Deeds Office CANNOT ACCEPT credit card payments for recording or revenue fees. Only Vital Record request, notary oath fees and copy fees may be purchased by credit card. Notice: The Register of Deeds Office is in the process of updating our recording software and website. We are currently still indexing under the old standards; once our software and website are updated it will support the use of the new NC Indexing Standards.

Online Public Records Search

Births & Deaths

Notice: Credit and Debit cards are accepted in all departments with the exception of the Recording department.

You may now request a copy of a Birth or Death record over the phone and pay with your Visa or MasterCard by simply printing the NHC Copy of a Vital Records Authorization Form and filling out the requested information.

After printing application place Governmental issued ID, such as a drivers license on space provided on page 2 and photocopy form. Fax both pages to 910-798-7757. Once the order has been verified and processed you will be contacted to process payment. Do not place any credit card information on authorization form, that information will be taken over the phone when order is processed.

Your drivers license or state issued picture ID is required to receive a certified copy. You may print the application (link above) and bring it with you when applying. The fee for a Certified Copy of a Birth Certificate is currently $10.00 each. The fee for a Certified Copy of a Death Certificate is currently $10.00 each.

For walk-in service Mon - Fri 8:00 am - 5:00 pm:

Certified copies of New Hanover County Birth and Death certificates may be obtained from the Vital Records Department, 216 North 2nd Street, Room 2 or at the Street level office located next to the 2nd Street Main entrance.

For information on Delayed Birth Certificates, Legitimations, and Amendments, please contact the Vital Records office at (910) 798-7753 or (910) 798-4544.

G.S.130A-26A(be)(1) A person who commits any of the following acts shall be guilty of a Class 1 felony: Willfully and knowingly makes any false statement in an application for a certified copy of a vital record, or who willfully and knowingly supplies false information intending that the information be used in the obtaining of any copy of a vital record.

The Register of Deeds Office participates in the Statewide Birth Certificate Issuance Program, which enables local residents to obtain a copy of a certified birth certificate for individuals born anywhere in North Carolina from 1971 to the present.* The Register of Deeds is the legally authorized agent of the State Registrar to issue copies of certificates from the Statewide Birth Database, which is maintained by the State Vital Records Office in Raleigh.

The cost for the service is $24 to research the certificate in the North Carolina state registry and includes one copy of the certificate. Additional certificates from the same search will be $15 each. For residents born in New Hanover county the cost for a certificate remains $10 each.

*Exclusion: Birth certificates for individuals who have been adopted can only be issued by North Carolina Vital Records in Raleigh, NC. For more information, call New Hanover County Vital Records at 910-798-4530

Marriage Lic

Notice: Credit and Debit cards are accepted in all departments with the exception of the Recording department.

In the State of North Carolina, you may apply or use the marriage license in any county of the State. Marriage License Applications are taken from 8:00 am - 4:45 pm Monday - Friday.

Both the Bride and Groom must be present when the license is issued. In cases of extreme hardship when one applicant is UNABLE to appear (i.e. confinement in hospital, nursing home or prison), the individual who is unable to appear in person must submit a sworn and notarized Affidavit in Lieu Personal Appearance The affidavit, along with the required identification for both parties, must be presented by the individual appearing in person.

The fee for a Marriage License is $60.00. The fee for a Certified Copy of your Marriage License is $10.00. You may request a copy of your Marriage License over the phone and pay with your Visa or MasterCard by printing the Vital Records Application and filling out the requested information. After printing out the application place the Government issued ID, such as a drivers license, on the space provided on page 2 and photocopy the form and fax both pages to 910-798-7757

. Once order has been verified and processed you will be contacted to process payment. Do not place any credit card information on authorization form, that information will be taken over the phone when order is processed.

The following must be presented from both the Bride and Groom before a license will be issued:

Applicants for Marriage in New Hanover County must provide Picture ID with date of birth.
Certified copies of birth certificates must be provided if either Bride or Groom is under the age of 21 (if birth certificate is from another country, couple must also provide a certified translation).
An acceptable proof of social security numbers or ITIN number (Will accept W2 or statement from Social Security Administration).

*If you have been divorced in the last 60 days you must bring your divorce papers.*

The legal age for marriage in North Carolina is 18. Persons over 16 and under 18 can only be married with signed parental consent. It is illegal for any person under 14 to marry in North Carolina. Any person older than 14, but younger than 16 must obtain a Court Order through the Clerk of Court's Office at 910-772-6600

for additional information.

The marriage ceremony MUST be performed within 60 days after the license is issued. If ceremony is NOT performed within 60 days following issuance of license, another license must be issued before a marriage can be performed. A Magistrate, Minister, or any other person authorized by their religious denomination, or federally recognized Indian Tribe, may perform a marriage ceremony.

Prior to coming into the office you may complete this information to save time. Online Marriage Application

Please note that if you do not come into the office within 10 days of completing the online marriage application the form will be deleted and you will be required to fill it out again in order to obtain a marriage license.

Notary Public

Notice: Credit and Debit cards are accepted in all departments with the exception of the Recording department.

For initial appointments, you are required to complete a Notary instruction class at your local community college, please contact them for further information.

For renewals you will not be notified when your commission is expiring, you should reapply approximately a month before your expiration date, for more information please refer to NC Secretary of State

When you have received your certification from the Notary Division of the Secretary of State's office, you must come to the Register of Deeds office within 45 days to take your oath and sign the Notary book. You must bring your drivers license and the $10.00 fee. If you do not take your oath within 45 days, you will have to apply for your commission again.

The Notary desk is located in Room 1 at 216 N. Second Street.

If you change your name or address during the life of your commission, you must notify the Notary division of the Secretary of State's office by certified or registered letter within 45 days.

UCC

The Uniform Commercial Code, N.C. General Statute, Chapter 25, is a collection of laws setting forth procedures by which claims may be secured against collateral used for a loan. The fees for filing these financing statements are as follows:

UCC	Original Financing Statement
	up to two pages	$38.00
	amendment	$38.00
	three to ten pages	$45.00
	ten pages or more	$45 plus $2 per page over ten
	Financing Statement Changes ( must contain original file number) Continuation; Release; Amendment; Assignment; Termination	$1.00 per copy page
	Search	$ 30.00

Effective 07/15/2003, only Financing Statements filed as a Fixture Filing will be recorded in the Register of Deeds Office.

All other Financing Statements must be filed with the NC Secretary of State. You can search UCCs and Corporation records on file with the NC Secretary of State's web site. NC Secretary of State Website

Assumed Names

Notice: Credit and Debit cards are accepted in all departments with the exception of the Recording department.

Anyone conducting business in New Hanover County under a name other than the given name of the owner is required to give public notice by filing an Assumed Name with the Register of Deeds office. This document should be prepared by an attorney or the owner of the business. The Register of Deeds office does not furnish forms of this document. You may obtain forms by going to:

NC Commerce Website

Before recording an Assumed Name, a search of the records should be performed to assure that name is not already in use. The Register of Deeds staff does not perform searches, but assist you in your search if requested.

If you have further questions about filing an Assumed Name please contact our office (910) 798-7740

Fees

Notice: Credit and Debit cards are accepted in all departments with the exception of the Recording department.

Recording Standards

Notice: To request copies or documents to be returned through the mail you must send us a pre-addressed stamped envelope. Please note that we also do not issue refunds.

Notice: Fee Change Effective October 1, 20ll

1. The fees for recording Instruments except deeds of trust and mortgages will be $26 for the first 15 pages and $4 each add'l page.

2. Deeds of trust and mortgages will be $56 for the first 15 pages and $4 each add'l page.

3. There will no longer be an additional fee for verification (currently $2.00)

4. Add'l subsequent instrument index reference $10 each. This fee is not triggered by supplemental information that does not have to be indexed according to the subsequent instrument indexing rule, this charge may be avoided by using a separate satisfaction document for each original instrument being discharged.

Real Estate & Vital Records Fee Chart

[Uniform Fee Schedule: G.s. 161-10(a)]

Deeds and Other Instruments	$26.00 up to 15 pages
(except plats, deeds of trust, and mortgages)
	$4.00 each additional page
	$10.00 additional fee for each multiple-instrument
Deeds of Trust and Mortgages	$56.00 up to 15 pages
	$4.00 each additional page
	$10.00 additional fee for each multiple-instrument
Satisfaction	No Fee
Add'l Subsequent Instrument Index Reference (Only on asignments)	$10.00 each

UCC (Fixture Filing)	$38.00 1 to 2 pages
	$45.00 3 to 10 pages
	$2.00 each additional page over 10 pages
Non-Standard Document Fee G.S. 161-14(B)	$25.00 additional recording fee
Condo & Subdivision Plats	$21.00 first page
	$21.00 each additional page
Highway Right-Of-Way Plats	$21.00 first page
	$5.00 each additional page
Real Estate Copy Fees
Instruments In General(Uncertified)	$0.25 each page
Instruments In General(Certified)	$5.00 first page
	$2.00 each additional page
Maps (Uncertified)	8 1/2 X 11 $0.25 each page
	11 x 17 $1.00 each page
	17 x 22 $2.00 each page
	18 x 24 $3.00 each page
	24 x 36 $5.00 each page
Maps (Certified)	8 1/2 x 11 $5.00 first page
	8 1/2 x 11 $2.00 each additional page
	11 x 17 $6.00 first page
	11 x 17 $3.00 each additional page
	17 x 22 $7.00 first page
	17 x 22 $4.00 each additional page
	18 x 24 $8.00 first page
	18 x 24 $5.00 each additional page
	24 x 36 $10.00 first page
	24 x 36 $7.00 each additional page
Notary
	Oath $10.00
	Verification of Commission $5.00

Excise Tax Valuation	1991 to current $2.00 per $1000.00
	1968 - 1991 $1.00 per $1000.00
	Prior - 1967 $1.10 per $1000.00
Vital Records Fees
Marriage License	$60.00
Certified copies Birth, Death & Marriages	$10.00
Uncertified Copies Birth, Death & Marriages By Mail	$1.00
Birth and Death Amendments	$10.00
VRAS Search Request	$14.00

Export

Detail description of this file is available Export_File_Layout.pdf